AGENDA

 

MEETING OF THE CITY OF MIAMI

GENERAL EMPLOYEES’ AND SANITATION EMPLOYEES’

RETIREMENT TRUST

 

THE ROSE GORDON BUILDING

2901 BRIDGEPORT AVENUE

WALDEMAR LEE CONFERENCE ROOM

COCONUT GROVE, FLORIDA 33133

TELEPHONE: 305-441-2300    FAX: 305-441-2307

 

FRIDAY, DECEMBER 4, 2015

 

9:00 AM

The items on this agenda are for discussion and recommendations for actions to be taken by the Board.  Please be advised one or more City of Miami Commissioners may be in attendance.

If a person decides to appeal any decision made by the board with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings and for such purpose he/she may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Source: Section 286.0105 Florida Statutes 1980, Municipalities and Municipal Boards

 

In accordance with the American with Disabilities Act of 1990, persons needing a special accommodation to participate in this proceeding should contact Sandra Elenberg, Pension Administrator, no later than 7 days prior to the proceeding. Telephone (305) 441-2300 for assistance; if hearing impaired, telephone the Florida Relay service numbers, (800) 955-8771, (TDD) or (800) 955-8770 (Voice), for assistance.

 

Pension Administrator’s letter to the board.pdf

 

I.       APPROVAL OF MINUTES:

 

          September 25, 2015.pdf

 

II.      FOR APPROVAL:

 

A.               GESE Retirements – Exhibit A.pdf

 

B.               GESE Refunds of Contributions – Exhibit A.pdf

 

C.               GESE Ordinary Death Benefit – Exhibit A.pdf

 

D.               GESE Accrued Leave Balance Rollover – Exhibit B.pdf

 

E.                GESE BACDROP and Forward DROPExhibit C.pdf

 

Agenda                                                                                                       December 4, 2015

 

III.    DISABILITY APPLICATION:

          Mr. Alexis Otero’s disability application

 

IV.    PERSONAL APPEARANCE:

A.        Mr. Luis Gomez

Requesting to buyback time previously offered

 

B.        Ms. Consuelo Paucar

Requesting to buyback time previously offered

 

V.      SOUTHEASTERN ADVISORY SERVICES REPORT:

 

A.            GESE Plan Performance Report

For Quarter ended September 30, 2015.pdf

Presented by Ms. Hilda Thompson and

Mr. Wally Wilson

 

B.            Staff Plan Performance Report

For Quarter ended September 30, 2015.pdf

Presented by Ms. Hilda Thompson and

Mr. Wally Wilson

 

C.            DROP Plan Performance Report

For Quarter ended September 30, 2015.pdf

Presented by Ms. Hilda Thompson and

Mr. Wally Wilson

 

 

 

 

 

 

Agenda                                                                                                       December 4, 2015

 

VI.    ADMINISTRATOR’S REPORT:

 

A.        Renew Pension Administrator’s Contract.pdf

     Deferred at the September 25, 2015, Board Meeting

Update – Administrator is requesting to remove this item from            the agenda.

    

B.        Extend Administrator’s current contract as is until April 1, 2016

-         Current contract ending December 18, 2015.pdf

-         New contract ending April 1, 2016.pdf

 

C.        Pension Administrator’s retirement package:

1.     25 years’service award

2.     5 months severance pay

3.     Paid health insurance for 8 months

 

 

VII.   ADMINISTRATOR’S COMPENSATION/

 DATA ANALYST SURVEY:

 

 2015 Total Compensation Package Survey for the Pension Administrator.pdf

-FIPO’s previous Administrator Employment Contract.pdf

-FIPO’s current Administrator Employment Contract.pdf

 

 

VIII.  FOR DISCUSSION:

 

A.      Promotion for Mr. Edgard Hernandez to Pension Administrator

     Effective April 2, 2016

 

B.      Approve Mr. Edgard Hernandez, Pension Administrator’s         Contract.pdf

                   Exhibit A.pdf   Exhibit B.pdf          

 

C.        Add COLA to GESE Staff’s Retirement Plan.pdf

 

 

Agenda

December 4, 2015

 

VIII.  FOR DISCUSSION (Continued):

 

D.      Schedule 2016 Bi-Annual Symposium

                    -Topics to be discussed

 

E.      Promote Mr. Edgard Hernandez to Assistant Pension Administrator/

     Financial Manager -  Effective December 7, 2015, at an annual

salary of $120,000

Deferred at the September 25, 2015, Board Meeting

-         Update – Administrator is requesting to remove this item from the agenda.

 

F.      Promote Ms. Irma Saldana to Administrative Services Manager

Effective December 7, 2015, at an annual salary of $100,000

Deferred at the September 25, 2015, Board Meeting

-         Update – Administrator is requesting to remove this item from the agenda.

 

G.      Approve Ms. Irma Saldana’s revised Offer of Employment.pdf

Deferred at the September 25, 2015, Board Meeting

-         Update – Administrator is requesting to remove this item from the agenda.

 

 

IX.    ATTORNEY’S REPORT:

 

A.        Adopt a policy for GESE Staff exiting the DROP                                      and are rehired by GESE

 

B.        IRS Compliance

-FIPO Draft Agreement.pdf                                                              -FIPO Resolution.pdf                                                                         -FIPO Legislation.pdf

 

 

Agenda

December 4, 2015

 

X.      MONEY MANAGERS’ REPORT:

A.        EII.pdf

Review and Outlook.pdf    Proxy Voting.pdf                             Portfolio Attributions.pdf   REIT Sector Weights.pdf

 

B.        NFJ/Allianz.pdf

Allianz Correspondence.pdf

 

C.        Chicago Equity.pdf

 

D.        Herndon Capital.pdf

Class Action - Neustar.pdf

 

E.         Atlanta Capital.pdf

 

F.         Baring.pdf

Proxy Voting.pdf

FOR YOUR INFORMATION ONLY PACKAGE:

2016 Approved Board Meeting Dates.pdf                                                                               BLB&G Portfolio Watch.pdf                                                                                                          BLB&G New Office.pdf                                                                                                                Cramer Performance Report.pdf                                                                                                Cramer Proxy Voting.pdf                                                                                                           Cooke & Bieler Performance Report.pdf                                                                                                Cooke & Bieler Proxy Voting.pdf                                                                                                  Seix Performance Report.pdf                                                                                                                          Seix letter.pdf                                                                                                                                          Richmond Performance Report.pdf

 

The items listed on this agenda are only for discussion and do not reflect a policy change until the board moves and approves a particular item.

                                   

Wrd/r/Agenda2015/December 4 2015