AGENDA

 

MEETING OF THE CITY OF MIAMI

GENERAL EMPLOYEES’ AND SANITATION EMPLOYEES’

RETIREMENT TRUST

 

THE ROSE GORDON BUILDING

2901 BRIDGEPORT AVENUE

WALDEMAR LEE CONFERENCE ROOM

COCONUT GROVE, FLORIDA 33133

TELEPHONE: 305-441-2300    FAX: 305-441-2307

 

FRIDAY, JANUARY 29, 2016

 

9:00 AM

 

The items on this agenda are for discussion and recommendations for actions to be taken by the Board.  Please be advised one or more City of Miami Commissioners may be in attendance.

If a person decides to appeal any decision made by the board with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings and for such purpose he/she may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Source: Section 286.0105 Florida Statutes 1980, Municipalities and Municipal Boards

 

In accordance with the American with Disabilities Act of 1990, persons needing a special accommodation to participate in this proceeding should contact Sandra Elenberg, Pension Administrator, no later than 7 days prior to the proceeding. Telephone (305) 441-2300 for assistance; if hearing impaired, telephone the Florida Relay service numbers, (800) 955-8771, (TDD) or (800) 955-8770 (Voice), for assistance.

 

Pension Administrator’s letter to the board.pdf

 

I.       ELECT NEW CHAIR:

 

II.      ELECT NEW VICE-CHAIR:

 

III.    APPROVAL OF MINUTES:

 

          December 4, 2015.pdf

 

IV.    FOR APPROVAL:

 

A.               GESE Retirements – Exhibit A.pdf

 

B.      GESE Refunds of Contributions – Exhibit A.pdf

 

C.      GESE Accrued Sick and Vacation Rollovers – Exhibit B.pdf

 

D.      GESE BACDROP and Forward DROP – Exhibit C.pdf

 

          E.      Ratify payment of $19,200.00 to repair sewer drainage system

Agenda –

January 29, 2016

 

 

V.      PERSONAL APPEARANCES:

 

A.        Ms. Jacklyn Jackson -

           Requesting to buyback time previously offered.

         

B.        Mr. Daniel Diaz -

Requesting to rejoin GESE

 

 

VI.    ANTHONY BRUNSON,  P.A.:

 

          Presentation of the annual audit and financial statements

          for fiscal year ending September 30, 2015

Presented by Mr. Anthony Brunson

 

-         Financials.pdf

-         GESE Audit Results & Financial Overview.pdf

-         Audit Results & Required Communications Report to those

Charged with Governance.pdf

-         Draft Management Letter.pdf

 

-         Board evaluates Anthony Brunson, P.A.pdf

 

 

VII.   ASSISTANT PENSION ADMINISTRATOR’S REPORT:

 

          Verification letter to be sent bi-annually beginning this year

 

 

VIII. NATIONWIDE RETIREMENT SOLUTIONS:

 

          GESE DROP Plan Request for Information.pdf

          Approaching Retirement Package.pdf

          Fund Line-Up Performance.pdf

          Gauging Success.pdf

          Sample Participant Fund Change Letter.pdf

          Sample Plan Sponsor Statement.pdf

          Presented by Ms. Elizabeth Thompson, CBC, Program Director

 

Agenda –

January 29, 2016

 

IX.    ICMA-RC CORPORATION’S REPORT:

 

A.        GESE DROP.pdf        

     GESE DROP Fund Performance.pdf

Overview Letter.pdf    

Participant Notice.pdf

Presented by Ms. Teresita Toledo Ferguson and

Mr. Fernando C. De Aguero

 

B.        Staff DROP.pdf        

     Staff DROP Fund Performance.pdf

     Presented by Ms. Teresita Toledo Ferguson and

Mr. Fernando C. De Aguero

 

-         Board evaluates ICMA-RC.pdf

 

X.      CAVANAUGH MACDONALD CONSULTING, LLC:

 

A.               Presentation of the October 1, 2015, Valuation Results.pdf

 

B.               2015 GESE’s  Preliminary Actuarial Valuation to determine

the city’s contribution for fiscal year

October 1, 2016 – September 30, 2017.pdf

Presented by Mr. Jose Fernandez

 

C.               2015 Preliminary Staff Defined Benefit Plan’s Actuarial Valuation

to determine the city’s contribution for fiscal year

October 1, 2016 – September 30, 2017.pdf

Presented by Mr. Jose Fernandez

 

D.               2015 Preliminary Excess Benefit Plan’s Actuarial Valuation

to determine the city’s contribution for fiscal year

October 1, 2016 – September 30, 2017.pdf

Presented by Mr. Jose Fernandez

 

E.                Staff Excess Benefit Plan 2016 City Contribution Requirements.pdf

         

F.                Add COLA to GESE Staff’s Retirement Plan.pdf

Deferred at the December 4, 2015, board meeting

 

-         Board evaluates Cavanaugh Macdonald.pdf

Agenda –

January 29, 2016

 

 

XI.    SOUTHEASTERN ADVISORY SERVICES’ REPORT:

 

-         Board evaluates Southeastern Advisory.pdf  

 

 

XII.   ATTORNEY’S REPORT:

 

A.        NCPERS Code of Conduct.pdf

 

B.        Office credit card

 

C.        Adopt a policy for GESE Staff exiting the DROP 

and are rehired by GESE

Deferred at the December 4, 2015, board meeting                                                        

-         Proposed Offer of Employment.pdf

 

-         Board evaluates legal counsel.pdf

 

 

XIII.  ADMINISTRATOR’S REPORT:

 

A.               Elenberg Consulting, Inc.’s proposed contract.pdf

 

B.               2016 Bi-Annual Symposium

- Tentative date: Friday, March 18, 2016

                    - Topics to be discussed

Deferred at the December 4, 2015, board meeting

 

C.      Promote Ms. Irma Saldana to Administrative Services Manager

Effective December 7, 2015, at an annual salary of $100,000

Deferred at the September 25, 2015, Board Meeting

-         Update – Administrator is requesting to remove this item from the agenda or defer to the May 27, 2016, board meeting

Deferred at the December 4, 2015, board meeting

 

 

 

 

Agenda –

January 29, 2016

 

 

XIII.  ADMINISTRATOR’S REPORT – (Continued):

 

D.      Approve Ms. Irma Saldana’s revised Offer of Employment.pdf

Deferred at the September 25, 2015, Board Meeting

-         Update – Administrator is requesting to remove this item from the agenda or defer to the May 27, 2016, board meeting

Deferred at the December 4, 2015, board meeting

 

-         Board evaluates Pension Administrator.pdf

 

 

XIV.  FACILITY MAINTENANCE MANAGER’S REPORT:

 

A.        Annual building repair budget

 

B.        Purchase of vacant lot to build a new building

 

C.        Building security

 

 

XV.   DATA ANALYST’S REPORT:

 

          Update on cost of identity theft insurance

 

 

 

 

 

 

 

 

 

 

 

The items listed on this agenda are only for discussion and do not reflect a policy change until the board moves and approves a particular item.

 

 

 

WRD/R/AGENDA2016/JANUARY 29 2016